Blueprint for a Successful Presentation by Biswajit Tripathy - HTML preview

W e Spend our days waiting for the ideal path to appearto appear in front of us. But what we forget is that, Paths are made by walking, not by waiting.
---- AnonymousAnonymous ---

To my Father who was always a spring in the summer of my days, his name is Basanta, which means Spring,
My Mother whose name is Puspa, meaning Flower. She has always showered my path with flowers,
My Wife Ruby who is a very precious part of my life,
My Kids Harsh & Khushi, who are the source of my happiness and the reason for my life.
&
to all those who always thought I would never make it; they gave me the determination to go ahead.
Making of….

Why another book on PowerPoint? If that’s what you are thinking now, then you need to read this book; because this is not just another book on PowerPoint. This is the book on PowerPoint, which has started where all other books have chosen to end.

This book talks about a lot of features of PowerPoint that you may not find anywhere else. This book will guide you to design the most beautiful & professional presentation you have ever designed.

I am not a master in PowerPoint. After completing my graduation in Computer Engineering, I started working for a few companies and gradually reached a senior level where I needed to develop a lot of presentations. The low quality of presentations being designed was a major irritant to me and I started thinking of doing something that will help every PowerPoint user to make better presentations in an easier way. I started reading a lot of books on PowerPoint & read a lot of articles on Internet. But then I found that there was not a single book on PowerPoint that had the level of detail that I wanted. There was no material available to tell you how to design your own templates, to reduce the size of a big presentation, to convert your presentation to a self-running executable file & so on. This book has tried to cover a lot of things that you will need, which are not available anywhere else.

So here I am and here is this book. I hope that everyone who reads and uses this book will find it useful. I am sure this book will address the purpose it is meant for. Please read the book & tell others if this book has been useful to you.

Dreams do come true…..
You only have to believe they can..

After completing my Engineering in Computer Science, I started working as a Software Engineer for few years. Then I moved on to work for an Aerospace Company. After a year, I moved to work in a few manufacturing companies. After leaving my job in Paradeep Phosphates Limited as the Head of IT in 2004, I designed a website w w w . or i s s a a. c o m . During that time, I also planned to write this book. After the website was stabilized a bit, I went on to write the book.

During the making of this book I have done a lot of research. I hope it helps you. All the best and enjoy this book.

 

HISTORY OF POWERPOINT ................................................................................................................................................ 12

 

BEFORE USING MICROSOFT POWERPOINT..................................................................................................................... 15

 

CREATING A SIMPLE PRESENTATION ............................................................................................................................... 19

 

Introduction ............................................................................................................................................................................. 20

 

Getting Started........................................................................................................................................................................ 20

 

Slide Manipulation .................................................................................................................................................................. 22

 

Adding Transitions to a Slide Show ........................................................................................................................................ 26

Color Scheme ......................................................................................................................................................................... 26
Using the Animation Scheme .............................................................................................................................................. 26
Using Custom Animations ................................................................................................................................................... 26

Reviewing the Slide Show ...................................................................................................................................................... 27
To preview the slide show ................................................................................................................................................... 27
Highlighting parts of the slide show ..................................................................................................................................... 27
To use the Slide Show Menu............................................................................................................................................... 27
Navigating While In Your Slide Show .................................................................................................................................. 27

Saving Your Presentation ....................................................................................................................................................... 28
Saving the document as another file type............................................................................................................................ 28
Saving to the Web ............................................................................................................................................................... 28
To save a copy of a presentation to a Web server in Windows Explorer ............................................................................. 28

Pack & Go............................................................................................................................................................................... 28
Pack up a presentation for use on another computer .......................................................................................................... 28
Unpack a presentation to run on another computer............................................................................................................. 28

Designing a Quick Presentation using Design Template ........................................................................................................ 29

Printing a Presentation ........................................................................................................................................................... 29
To print notes....................................................................................................................................................................... 29
To print handouts................................................................................................................................................................. 29

MIND MAPPING ..................................................................................................................................................................... 31
How to Draw a Mind Map .................................................................................................................................................... 32
Benefits of Mind Mapping .................................................................................................................................................... 33
Creating a Mind Map ........................................................................................................................................................... 33

ADDING MULTIMEDIA CONTENTS ...................................................................................................................................... 34

 

About recording a voice narration or sound in a slide show.................................................................................................... 35

 

To record a voice narration ..................................................................................................................................................... 35

 

To insert a CD audio track on a slide ...................................................................................................................................... 36

 

To insert a video on a slide ..................................................................................................................................................... 36

 

Adding Flash Animation to PowerPoint Presentations ............................................................................................................ 36

 

CREATING A TEMPLATE ...................................................................................................................................................... 38 Creating Custom Templates ................................................................................................................................................... 39

 

To create a design template ................................................................................................................................................... 39

 

To create a content template .................................................................................................................................................. 40

 

To add a template to the AutoContent Wizard ........................................................................................................................ 40

 

Animating PowerPoint Design Templates............................................................................................................................... 40

 

IMPORTING OTHER OFFICE FORMATS ............................................................................................................................. 41

 

Import Microsoft Word text into your presentation .................................................................................................................. 42

 

To import an Microsoft Excel chart ......................................................................................................................................... 42

 

CREATING PORTABLE PRESENTATIONS .......................................................................................................................... 43

 

MACRO PROGRAMMING IN POWERPOINT........................................................................................................................ 45 Create a New Presentation.................................................................................................................................................. 46

 

PROJECTING YOUR SLIDESHOW IN THE CLASSROOM .................................................................................................. 50

 

PROOFING, EDITING, & COLLABORATING ........................................................................................................................ 53

 

To check consistency and style .............................................................................................................................................. 54

 

To follow up with Meeting Minder and Action Items ................................................................................................................ 54

 

Master slides and custom templates....................................................................................................................................... 54

 

Customizing your slides using the slide master ...................................................................................................................... 54

 

To change master text and title styles .................................................................................................................................... 54

 

COPYING YOUR PRESENTATION TO MEMORY STICK..................................................................................................... 55

 

ADVANCED POWERPOINT .................................................................................................................................................. 57

 

Introduction ............................................................................................................................................................................. 58

 

Working with Text ................................................................................................................................................................... 58 Guides and Rulers. .............................................................................................................................................................. 58

 

Identifying Toolbars ................................................................................................................................................................ 59

 

Page Setup for 35mm slides................................................................................................................................................... 61

 

Creating Action Buttons .......................................................................................................................................................... 61

 

Adding Objects to Slides Using the Drawing Toolbar ............................................................................................................. 61

 

Advanced Drawing Techniques .............................................................................................................................................. 63

 

Combining Presentation ......................................................................................................................................................... 65

 

Creating Original Artworks in PowerPoint ............................................................................................................................... 65 Builds and Transitions - A Review .......................................................................................................................................... 66

 

Setting Animation.................................................................................................................................................................... 66

 

Saving a Slide as a Graphic File............................................................................................................................................. 67

 

Organizational Charts ............................................................................................................................................................. 67

 

Showing Off your Presentation at a KIOSK ............................................................................................................................ 68

 

Annotating Slides .................................................................................................................................................................... 69

 

Style Checker ......................................................................................................................................................................... 69

 

ADDING A NARRATION ........................................................................................................................................................ 70

 

EXTENDING POWERPOINT BEYOND ................................................................................................................................. 73

 

POWERPOINT FAQS ............................................................................................................................................................ 77

 

Drawing In PowerPoint ........................................................................................................................................................... 77

 

Pictures and Other External Files ........................................................................................................................................... 78

 

Animation and Slide Show ...................................................................................................................................................... 80

 

Sound and Video .................................................................................................................................................................... 82

 

Printing.................................................................................................................................................................................... 83

 

Formatting............................................................................................................................................................................... 84

 

Saving, Using, Editing And Opening Presentations ................................................................................................................ 85

 

Unsolved Mysteries ................................................................................................................................................................ 87

 

POWERPOINT TIPS .............................................................................................................................................................. 88

 

Toolbars.................................................................................................................................................................................. 88

 

Saving, Using, Editing And Opening Presentations ................................................................................................................ 90

 

Formatting............................................................................................................................................................................... 92

 

Transitions & Animations ...................................................................................................................................................... 103

 

Templates ............................................................................................................................................................................. 104

 

Drawing In PowerPoint ......................................................................................................................................................... 106

 

Pictures And Other External Files ......................................................................................................................................... 107

 

Printing.................................................................................................................................................................................. 109

 

PowerPoint Mysteries ........................................................................................................................................................... 111

 

Powerpoint Add Ins............................................................................................................................................................... 113 POWERPOINT KEYBOARD SHORTCUTS ......................................................................................................................... 114

 

Text Formatting..................................................................................................................................................................... 114

 

Deleting and Copying ........................................................................................................................................................... 114

 

Navigating in Text Blocks...................................................................................................................................................... 114

 

Navigating and Working With Objects .................................................................................................................................. 114

 

Outlining, in All Views ........................................................................................................................................................... 115

 

Outlining, in Outline View...................................................................................................................................................... 115

 

Selecting, in Text .................................